Automate processes
Sovereignly automate complex approval and decision processes
Automation for real processes – not for theoretical models
In companies, processes rarely consist of a single clear document and a fixed approval. They emerge from evolved structures, changing responsibilities, and context-dependent rules. The Intelligence Suite automates exactly this reality – securely, traceably, and under your control.
The Reality in organizations
Many companies introduce workflow or digitalization tools – and then realize that their processes are more complex than expected.
Typical situations:
Processes consisting of multiple dependent documents
Preliminary decisions from which a concrete workflow first emerges
Different document types (employment contracts, purchase contracts, framework agreements)
Different participants with different responsibilities
Approvals arising from hierarchies and document content
An example:
A procurement process starts with an internal approval. Depending on the volume, this results in a further workflow – with different participants, different approvals, and different signatures.
Lived reality
instead of formal theory
Two levels exist in companies:
The formal level:
- Org charts
- Role models
- Process diagrams
The lived level:
- “For amounts over X, person Y also decides”
- “In this special case, it always goes to department Z”
- “Formally A would be responsible – but in practice B does it”
What happens in everyday practice:
- Person Y is sick or on vacation
- Substitutions are informally arranged
- Knowledge about substitutions exists only within the team
- Systems know nothing about this
The consequence:
- Processes get stuck
- Decisions are delayed
- Responsibility is improvised
These nuances are:
- historically evolved
- organization-specific
- rarely documented
- but business-critical
The Intelligence Suite detects exactly these situations during ongoing operations:
- It sees who actually decides
- It recognizes who regularly steps in or is substituted
- It derives functional substitutions from behavior
- It checks these patterns against formal sources (IDP, AD, Entra ID)
This way the portal knows:
- who is responsible
- who can substitute
- and when decisions can safely continue – even when individual persons are not available
Why classic
workflow systems fail
Classic systems expect:
- fully modeled processes
- clearly defined roles
- stable responsibilities
What they cannot handle:
- recognize implicit responsibilities
- derive special cases from context
- map dynamic approval chains
- Determine signature requirements based on context
The result: Either overly simple processes or extremely complex models that nobody maintains
The approach of the Intelligence Suite
The Intelligence Suite does not assume perfect processes.
It starts from lived reality.
Instead of modeling everything upfront, the system analyzes:
which document types occur
who actually decides or approves
which parameters influence decisions
how processes are actually carried out
This creates real process patterns – even where no formal rules exist.
The result
Instead of:
- growing special case lists
- manual control
- hard-to-maintain workflow models
You get:
- accelerated processes
- technically enforced compliance
- transparent decision paths
- higher security – even with complex
For whom suitable
Mid-sized companies with complex processes
Organizations with growing structures
Regulated environments
Public administration
Companies with high liability and quality standards
Process Guard
Automation & compliance
- Automatically derive processes
- Suggest or start matching workflows
- Correctly assign responsibilities
- Technically enforce approval rules
- Set signature levels based on context
Not rigid. But dynamic from document, context, and organization.
Alignment with formal systems
In complex processes, risks do not arise from rule violations, but from deviations from the norm.
Through the connection of:
- IDP / Entra ID / Active Directory
- Specialized systems
- Organization and role models
the Intelligence Suite can:
- align lived processes with formal roles
- Make deviations transparent
- Detect risks from incorrect responsibilities
- Improve governance in a targeted manner
Powerful features
The Intelligence Suite combines intelligent automation with comprehensive compliance security. It dynamically adapts to your organization – without rigid requirements or elaborate modeling.
Risk Insight – Making deviations visible
In complex processes, risks do not arise from rule violations, but from deviations from the norm.
Risk Insight detects:
- Unusual approval chains
- Atypical process flows
- Conspicuous amounts or combinations
- Decisions outside established patterns
This makes visible:
- Unintentional errors
- Circumvention of rules
- Organizational weaknesses
- Potential attacks or manipulations
Your next step
You don’t need to perfectly model your organization first. The Intelligence Suite helps you understand it – and turn that into secure automation.