Risk & anomaly detection at process and document level
Risks arise not only in the process – but also in individual documents.
Risk Insight deliberately separates these two levels and makes them usable in a targeted manner:
Process level
Überwachung realer Abläufe in PortiQ
To the process level explanation →
Document level
Review of individual documents – also independently via API
Go directly to document review without PortiQ →
Why this separation is crucial – and why it works together for you
For you as a user, what ultimately matters is not the technical separation, but the result:
Risks should be reliably detected. Whether they arise in the document or in the process.
Many solutions mix process and document risks in a technically unclean manner.
This leads to:
- unclear results
- hard-to-explain warnings
- low acceptance among departments and compliance
Risk Insight thinks both together
The result:
- Risks are detected in the right context
- Anomalies can be clearly explained
- Documents and processes are assessed together
Risk Insight deliberately separates these levels internally,
to make them jointly usable for you:
What happens in the process?
What is in the document?
You don’t have to decide which level is reviewed –
Risk Insight thinks both together and shows you hints exactly where they are relevant.
1) Process level
Risk detection at Process level
Überwachung realer Abläufe in PortiQ
Risk Insight works directly at process level in PortiQ.
Together with Process Guard, a complete, transparent picture of all workflows is created.
Participants & approvals
Persons, approvals, and responsibilities transparent
Workflow control
Monitor escalations and signatures
Status tracking
All state changes traceable
Process Guard integration
Document classification and context analysis
Process overview
All process steps in view
What is detected at process level
- Unusual approval chains
- Skipped or shortened process steps
- Atypical substitutions
- Decisions outside established patterns
- Deviations from the usual flow of comparable processes
Important: Risks here do not arise from rule violations, but from deviations from the norm.
2) Document level
Risk detection at Document level
Review of individual documents – independent of the process
The document level also works without PortiQ.
Risk Insight can:
receive documents via API
classify and analyze these
Assess anomalies
Return results in a structured manner
Typical Einsatzszenarien:
Pre-review of contracts
Review of invoices
Analysis of proposals
Compliance review of external documents
This allows companies to:
Automate reviews
Accelerate processes
add additional security layers
Two review modes
at document level
AI-based review
- Analysis of structure, content, and context
- Detection of unusual combinations
- Comparison with historical patterns
- Risk assessment based on real documents
Rule & keyword-based review (manually controllable)
Additionally or alternatively to AI, you can define:
- Key terms or passages
- Value ranges or thresholds
- Required fields or comparison values
Risk Insight works directly at process level in PortiQ.
Together with Process Guard, a complete, transparent picture of all workflows is created.
Combination
of both levels
The greatest added value arises when both levels work together:
Level 1
- Conspicuous document in the context of an unusual process
- Non-critical document in a conspicuous workflow
+
Level 2
- Feed document risks back into processes
- Explain process anomalies through document analysis
- escalate in a targeted manner – instead of blocking across the board
Transparency & Control
The greatest added value arises when both levels work together:
Important:
- Risk Insight does not make automatic decisions
- It provides hints, assessments, and recommendations
- Humans remain the final authority
All results are:
- explainable
- traceable
- revision and audit capable
Operation under
your Control
The greatest added value arises when both levels work together:
On-premise
Vollständige Control in your Infrastruktur
Private cloud
Isolated cloud environment according to your specifications
Managed in Germany
Operated by us, data stays in Germany
No public AI dependency
Your data never leaves your controlled environment
No use of your data for third-party training
Your data is used exclusively for your purposes
Typical areas of application
Approval & authorization processes
Invoice & procurement review
Contract analysis & pre-review
Compliance & audit support
Security-critical organizations
Your next step
Risks cannot be completely avoided.
But they can be concretely localized – in the process or in the document.