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PORTIQ – PROCESSES

Digital, Legally Compliant Approval & Decision Processes

Digital decisions that are legally binding.
Legally compliant approval and decision processes for regulated organizations – fully traceable, audit-capable, and without cloud obligation.

The central platform for digital governance and approval processes. PortiQ combines the workflow expertise of SecCommerce with the security of the German trust center D-Trust.

eIDAS

TÜV Certified

100% Sovereign

100% Legally compliant

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Maximum security through the alliance
with Germany’s trust center

Digital sovereignty is not a buzzword, but a
prerequisite for organizations with high responsibility.

Highly flexible workflows and intuitive decision governance

(Bundesdruckerei Group)

Legally compliant identity verification and signature infrastructure according to eIDAS standard

Joint excellence

27 years of cryptography engineering and government-recognized security

Why digital decisions today become a risk

In many organizations, key decisions are still made this way:

Approvals via email, PDF, or circulation folder

Unclear who made which decision and when

No reliable documentation for revision or audit

AI deployment fails due to unclear responsibility

Cloud solutions are not permitted by regulation

Processes are either fast or secure – rarely both

The core problem:

A central, provable, and controlled decision authority is missing.

For organizations where decisions are liability-relevant are

PortiQ is aimed at organizations where decisions have legal, financial, or operational consequences, and that need to make these decisions in a traceable and secure manner.

Mid-sized companies
that are growing or professionalizing

Trades and service businesses
with contractual liability

Industrial and manufacturing companies
with complex processes

Regulated organizations and corporations
high compliance requirements

Public administration
Critical infrastructure-adjacent areas

And many more…
Regardless of size

It is not the company size that matters – but the demand
for security, traceability, and accountability.

Many of our customers start with a few clear decision processes –
and gradually expand PortiQ according to their security and organizational level.

PortiQ Start (for quick start)

PortiQ Local (for high protection needs)

WHY TRADITIONAL PLATFORMS FAIL

Bottom-up automation: lots of effort, little impact

Bottom-up approach:

Define data models first
Connect systems
Fully analyze processes
Structure and migrate content
Technically model roles & permissions

The reality:

Months or years of preparation
Departments remain passive
Many digitalization projects fail before go-live
High dependency on IT & consultants

THE PORTIQ APPROACH

Top-down instead of bottom-up:
PortiQ starts with the decision

Top-down approach:

The starting point is always a concrete decision
No complete pre-structuring required
Workflows emerge logically – not technically
Data and systems can be connected step by step

The result:

Ready to use immediately
Iteratively expandable
Departments become self-empowered

FROM CIRCULATION SLIP TO DIGITAL WORKFLOW

Departments configure themselves – without IT projects

PortiQ was deliberately developed so that:

Employees who previously created circulation folders,
today create digital, legally compliant workflows
that they can configure directly in the browser.

Without:

Programming
BPMN modeling
months of training

This is how PortiQ makes decisions digital, secure and auditable

Capture & Contextualize

Documents, data, and meta-information from existing systems

Structured Review

Rule-based – optionally with AI-supported pre-review
(PortiQ works completely without AI)

Legally compliant approval

Traceable decisions with appropriate signatures
(all eIDAS levels are supported)

Audit-proof documentation

Who · when · why · on what basis – immutably documented. Even media breaks are no problem thanks to QR code signatures

Workflow & decision engine

Signature & eIDAS

What specifically changes for your organization

PortiQ is aimed at organizations where decisions have legal, financial, or operational consequences, and that need to make these decisions in a traceable and secure manner.

Digital End-to-End Processes

Audit- & revision-capable processes

Clear responsibilities

Digitalization Without Losing Control

Shorter turnaround times

Legally compliant digital decisions

CLEAR DISTINCTION

What PortiQ deliberately is not is!

We have been cryptography engineers for 27 years, not frontend developers with API access

Many digital signature services use prefabricated standard modules that they do not control themselves.
This seems efficient at first glance — but in practice, it severely limits security, flexibility, and scalability.

When the central building blocks – identification, signature, seals, cryptography – are not in your own hands, dependencies arise that make processes unpredictable:

Security risks cannot be assessed independently
Functional changes by external providers immediately affect your own processes
Scaling is limited because you can only use what the provider offers
Legal requirements cannot be flexibly implemented
Complex organizational processes do not fit into third-party standard logic

PortiQ deliberately takes the more demanding path and develops the core technology itself. As a result, the entire chain – from identification to legally binding decisions – remains manageable, secure, adaptable, and scalable. That is why we integrate identification, authentication, signatures, and seals not as a feature, but as a fundamental building block of sovereign processes.

Not just signature software → PortiQ is the process portal
Not a limited no-code workflow builder
→ From fully automated, API-controlled workflows to accessible, adjustable workflows – everything is possible.
No cloud obligation

That is exactly why PortiQ is used!